Executive Assistant

Reports to: Chief Executive Officer & Founder

Location: Remote‍

Please send your resume and cover letter to careers@synbiobeta.com.‍

Company Description

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SynBioBeta is the premier innovation network for biological engineers, innovators, entrepreneurs, and investors who share a passion for using biology to build a better, more sustainable planet. We provide our community members with personal and professional development support, as well as valuable opportunities for networking, partnership, collaboration, and education.

Every year we host The Global Synthetic Biology Summit which showcases the cutting-edge developments in biology that are transforming how we fuel, heal, and feed the world. In addition, we stage a variety of other conferences, thought leader retreats, local meet-ups, podcasts, and digests throughout the year, that reach the global industry.

Job Summary‍

The Executive Assistant will work directly with the company CEO and executive management team. The Executive Assistant provides a high-level of administrative and personal support to the CEO.  This person will be responsible for performing a number of administrative duties and personal tasks on behalf of the CEO and his family. The ideal candidate is highly self-motivated, professional, and capable of multi-tasking and managing their workload while prioritizing tasks in a fast-paced environment. 

Key Professional Responsibilities - Approximately 85% of Time: 

• Strategically and logically, think and act on the executives’ behalf 

• Coordinate internal/external meetings including agenda creation, scheduling, follow through and follow up 

• Create, format, edit and finalize email communications with accuracy and high attention to detail 

• Manage and coordinate company wide events for all employees or other key professional groups the CEO may be involved in 

• Own or assist with strategic projects and special events with great organization, planning, and completion 

• Drive proactive calendar management to protect and maximize the executive’s time and eliminate disruptions 

• Manage travel arrangements and coordinate detailed itineraries, open to change, with flexibility and adaptability 

• Manage email system for CEO, responding to, tagging and triaging emails, and interfacing with clients on behalf of the CEO

• Dictation as needed

• Help CEO to prioritize workload

• Maintain an organized filing system of electronic and paper documents

• Manage/Submit expenses and related budgets

• Assist other executive team members as needed

• Other duties as assigned

Key Personal Responsibilities - Approximately 15% of Time:‍

• Arrange and manage family travel arrangements and travel accommodations

• Help with arranging appointments, payments, and orders for house maintenance and household items

• Manage family events on calendar, make reservations as needed, and support in registering and tracking kids’ extracurricular activities

• Assist in bill payment, car registrations, and tax filing as needed

• Other duties as assigned

Requirements: 

• 3-5+ years of experience supporting senior-level executives as an Executive Assistant, Personal Assistant or similar role

• Excellent organizational skills with the ability to anticipate needs and priorities 

• Demonstrated experience using organizational tools, e.g. Google Suite

• Demonstrated experience with process improvement and driving change to simplify and organize the work

• Demonstrated experience communicating using tools and technology 

• Demonstrated experience showing high attention to detail

• Ability to work under pressure and manage interruptions; must have ability to work calmly under stressful situations 

• Demonstrated experience of acting with urgency 

• Attention to detail, capable of proofing your own work and the work of others 

• High sense of confidentiality and professionalism 

• Excellent verbal and written communication skills and the ability to interact with all levels of the organization 

• Comfortable with complex documents (such as contracts and board documents) and taking proper action 

• Comfortable with technology including use of Google Suite, Notion, Asana 

Equal Opportunity and Commitment to Diversity

We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, and veteran status. We are committed to equality and aim to create a workforce that is diverse, promotes positivity, and allows everyone to thrive, no matter their background or characteristics.

To apply, please send your resume and cover letter to careers@synbiobeta.com.